Check Processor/Receptionist
Job Description
Posting Number
PG194395SPInternal Recruitment
NoWorking Title
Check Processor/ReceptionistAnticipated Hiring Range
$37,000 - $39,000Work Schedule
Work schedule and location: Monday – Friday, 8:00 am – 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).Job Location
Raleigh, NCDepartment
University ControllerAbout the Department
The University Controller’s Office is a department within the Finance Division. The office has business units covering the following areas: The office is responsible for cash services, asset management, financial reporting, payroll, accounts payable, debt, and the university’s tax compliance.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of over $1.8 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 115,000 vendor payments annually and management of a $600 million external debt portfolio.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of over $1.8 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 115,000 vendor payments annually and management of a $600 million external debt portfolio.
Essential Job Duties
As a Check Processor/Receptionist, you will support essential payment operations by processing checks, resolving financial discrepancies, and providing outstanding service to campus users and external vendors. This role offers an opportunity to apply your organizational skills and knowledge of financial systems in a dynamic and collaborative environment.
Key Responsibilities:
- Communicate invoice payment statuses and respond to inquiries from campus users and external vendors.
- Print, obtain approvals, reconcile, and record express and system checks following Financial System guidelines.
- Distribute express and system checks to departmental users as needed.
- Investigate and resolve returned checks, vendor statements, and invoice discrepancies.
- Reviewing and process purchase vouchers, vendor invoices, and credit memos using two-way and three-way match processes.
- Ensure compliance with State and University policies while maintaining accurate fund balances during payment processing.
This position is ideal for individuals who enjoy solving financial puzzles, ensuring compliance, and supporting a diverse range of stakeholders. If you have a keen eye for detail, strong organizational skills, and a passion for delivering excellent service, we encourage you to apply!
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Strong oral and written communication skills to effectively interact with team members and customers.
- Familiarity with Microsoft Word and Excel for everyday tasks and record-keeping.
- Basic experience in accounts payable or similar financial processes.
- A customer-focused mindset with a commitment to providing outstanding service.
- Well-organized and able to manage multiple tasks with attention to detail.
- Comfort using and navigating computerized systems in a web-based environment.
Preferred Qualifications
- Familiarity with auditing invoices and reimbursements, and applying policies and procedures.
- Experience with online accounting systems, ideally PeopleSoft Financial System/Payables.
- Proven ability to analyze issues, identify solutions, and resolve problems independently.
- Comfort interpreting and consistently applying policies, procedures, and guidelines.
- Ability to thrive in a high-volume environment and effectively prioritize tasks.
Required License or Certification
None
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
01/07/2025Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
01/14/2025Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please provide contact information for at least 3 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.
Position Number
00044143Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
ContributingPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN05Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
496001 - University ControllerAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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