Job Description

About the Clark

The Clark is a leading cultural institution and actively seeks employees who are energized and motivated by its dual mission as an art museum and a center for research and higher education, dedicated to advancing and extending the public understanding of art. The Clark’s mission and its geographical location define three essential aspects of its character and identity: the quality of its art, the beauty of its pastoral setting, and the depth of its commitment to the generation of ideas. Clark employees enjoy the opportunity to live and work in the Berkshires of Western Massachusetts, a place of rich natural beauty, a dynamic environment defined by its deep cultural resources, and a region that is growing as both a center of innovation and a major tourist destination.

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Position Summary

Reporting to the Director of Collections and Exhibitions, and working closely with a second Assistant Exhibitions Project Manager and colleagues in Curatorial, Design, Registration, Publications, Communications, Interpretation, and Advancement, the Assistant Exhibitions Project Manager project manages multiple exhibitions each year (as assigned) from inception through implementation, taking an active role in every aspect of exhibition management and implementation. The Assistant Exhibitions Project Manager works closely with the second Assistant Exhibitions Project Manager to track and organize work plans for all Clark exhibitions. For all assigned exhibition projects, this position works in close coordination with the Director of Exhibitions and Collections to assist with management of budget tracking, exhibition contract(s) review and management, preparing final financial reporting on each exhibition, and assisting with indemnity and immunity from seizure application preparation and submission. This is a two-year, term-limit project position beginning in spring 2025.

Major Duties and Responsibilities (Essential Functions)
 

• Acts as exhibition project manager for specific exhibitions as assigned, taking an active role in every aspect of exhibition management and implementation. As project manager, this position acts as the primary point of contact internally and externally for logistical information including managing internal and external deliverables, monitoring overall schedule and milestones, coordinating project meetings, identifying and tracking fabrication needs, making sure contractual obligations have been met following legal obligations as expressed in contracts, preparing, tracking and approving payments to Artists, vendors, and guest curators & designers, and undertaking other tasks depending upon the special needs of each project.
• For assigned projects, coordinates creating, review, and revising drafts of exhibition contracts with organizational partners, exhibition venues, guest curators, and artists for the Director of Collections and Exhibitions, in coordination with curators, Senior and Exhibition Registrars, Design, Communications, Advancement, Director's Office, and other relevant departments, and helps coordinate, prepare, and submit Immunity from Judicial Seizure and Federal Indemnity applications.
• Works with the Director of Collections and Exhibitions and the second Assistant Exhibitions Project Manager to oversee ongoing process of exhibition planning and protocols that effectively enhance division communication and effective workflows across the Clark. Works with Exhibition Design Manager and team to create and track exhibitions in HIVE (or other project management software).
• Works with the Senior and Exhibitions Registrars, Design Manager, Prep, and Publications teams on exhibition and art fabrication logistics.
• Coordinates travel arrangements and logistics (as needed) related to artists, fabricators, and guest curators for site visits, meetings, and opening events for assigned exhibitions.
• Manages content related to assigned exhibitions on the Exhibitions drive, which includes preparing the Captions and Permissions document and coordinating, tracking, and communicating updates to the documents shared on the drive related to assigned exhibitions.
• Acts as a resource for the Rights and Image Use Editor who tracks and communicates to other departments lender and artist permissions, restrictions, captions, credit lines, and other relevant requirements related to special exhibitions and permanent collection works still in artist copyright, ensuring legal obligations as expressed in contracts are followed.
• Other duties as assigned.

Minimum Starting Hourly Rate: $28.00

Minimum Qualifications

Education, Training, and Skills
 

• Bachelor’s degree required, or equivalent experience; Masters in Business Administration (or equivalent) preferred.

Work Experience
 

• Minimum of 3 years relevant experience in exhibition project management and coordination preferred.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands:
  • Ability to sit at a desk/workstation and use a computer for prolonged periods of time.
  • Ability to stand for up to four hours.
  • Ability to bend and reach.

 

• Work Environment: Work will be performed in an office environment and museum spaces. The noise level in the work environment is usually low to moderate.

Employment at the Clark is contingent on the verification of background information submitted by the applicant.

The Clark is an equal opportunity employer, and is committed to the principles of diversity, equity, inclusion, and accessibility (DEIA). We strongly encourage applications from individuals from all identities and backgrounds.

The Clark provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or transgender status, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, leaves of absence, compensation and training.

The Clark considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

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