VICE CHANCELLOR, EDUCATIONAL SERVICES AND PLANNING
Job Description
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Manager and Supervisor positions also include 22 vacation days, 20 holidays, 12 sick leave days and 6 administrative leave days per year.
POSITION SUMMARY
The Vice Chancellor of Educational Services and Planning reports to the Chancellor at the District Office. This is a full time, 12 months per year, executive management position.
POSITION PURPOSE
Reporting to the Chancellor, the Vice Chancellor of Educational Services and Planning provides overall leadership and oversight responsibility for districtwide instructional programs, educational support services, strategic planning and leadership support for accreditation. Areas of responsibilities include but not limited to institutional research, strategic planning, accreditation, curriculum management and instructional effectiveness initiatives related to student success, enrollment management, community education, online learning, and East San Jose educational partnership.
NATURE AND SCOPE
As a member of the Chancellor’s cabinet team, the Vice Chancellor of Educational Services and Planning acts as senior advisor to the Chancellor in matters pertaining to the support of district-wide functions such as institutional effectiveness, statewide student success mandates, curriculum compliance, community educational partnership, strategic planning and Board policies.
KEY DUTIES and RESPONSIBILITIES
1. Serve as the chief advisor to the Chancellor on strategic matters related to districtwide educational research and planning.
2. Provide overall leadership to educational services programs, research and strategic planning under the direction of the Chancellor, and in collaboration with College Presidents, Vice Presidents, college administrators, and the appropriate shared governance groups.
3. Oversee the development and implementation of educational and student services policies and participate in the formulation of organizational objectives, policies and strategies in accordance with the District’s mission.
4. Direct the development and implementation of the District Strategic Plan. Collaborate with the colleges in the development of the college Educational Master Plans and Student Success Plans.
5. Oversee the instructional program inventory; review and monitor the instructional and student support programs and common course list in collaboration with the college Vice Presidents.
6. Provide leadership to the district institutional research team and manage a repository and dashboard of institutional data; develop and distribute relevant facts and reports as necessary.
7. Direct timely and accurate preparation of records, reports, summaries and projections of data related to instructional and student services, funding, and the implementation of short- and long-range plans. Coordinate the completion of district reports for federal, state, and local agencies relative to student success and support.
8. Serve as a resource to the district for educational planning, research, outcomes assessment, program review, improvement, and accreditation.
9. Ensure action plans and program review processes for academic and student support programs are completed and evaluated in a thorough and timely manner and those results are integrated into strategic staffing, facilities, and budgetary planning processes of the District.
10. Utilize data to evaluate and recommend programs, standards, policies and procedures within the parameters of the state and federal laws to meet District goals for assigned educational programs and services.
11. Support the District’s strategic enrollment management efforts, including serving as a lead on the District’s enrollment management task force.
12. Provide leadership, coordination and support for districtwide educational partnership programs including K-12 school districts, other community college districts, public and private post-secondary institutions, and the East San Jose Educational Partnership.
13. Provide leadership support in the accreditation process. Support the colleges in coordination of ACCJC site visits to include coordinating dates, schedules, and logistical reports.
14. Recommend to the Chancellor and others as appropriate changes in the organization and operating policies and procedures that affect District educational services and planning.
15. Review legislation, legal mandated regulations, and guidelines that may affect student support and academic affairs of the District and advise the Chancellor and the Board of Trustees.
16. Confer and collaborate with vice presidents to support the process of developing and evaluating student learning outcomes for all academic and support services programs. Prepare reports and provide feedback to the Chancellor and the entire District community.
17. Select, assign, orient, train, supervise, counsel, discipline and evaluate the performance of direct subordinates; establish and monitor performance standards, priorities and expectations for assigned staff.
18. Perform other duties assigned or delegated by the Chancellor.
EMPLOYMENT STANDARDS
Knowledge of:
1. Educational curriculum development, enrollment management, strategic planning, research, and student services.
2. Title V and other federal, state and local laws and regulations pertaining to public higher education specifically to community colleges.
3. Research methodologies and applications.
4. The use of educational technology to further advance instructional programs and student services.
5. Principles and practices of administration, supervision and training.
6. District Policies and Procedures.
7. Budget preparation, control, funding and regulations regarding use of funds.
8. Interpersonal skills using tact, patience and courtesy.
Skills and Abilities to:
1. Communicate workforce development issues to the Trustees, leadership groups, the colleges, and the general community.
2. Understand the sensitivity to, and respect for the diverse academic, socio-economic, ethnic, cultural, disability, religious background, and sexual orientation of community college students and employees.
3. Communicate effectively both orally and in writing, including writing complex proposals and producing written material.
4. Establish and maintain cooperative and effective working relationships with students, faculty, staff, and business and industry representatives of diverse backgrounds.
5. Interpret, apply and explain rules, regulations, policies and procedures affecting community colleges.
6. Effectively lead the execution of complex technology plans and programs.
7. Work in an academic environment with understanding of the traditional processes related to shared governance, as well as valuing employee and student diversity.
8. Work with database, spreadsheet and research software.
The Vice Chancellor of Educational Services and Planning reports to the Chancellor at the District Office. This is a full time, 12 months per year, executive management position.
POSITION PURPOSE
Reporting to the Chancellor, the Vice Chancellor of Educational Services and Planning provides overall leadership and oversight responsibility for districtwide instructional programs, educational support services, strategic planning and leadership support for accreditation. Areas of responsibilities include but not limited to institutional research, strategic planning, accreditation, curriculum management and instructional effectiveness initiatives related to student success, enrollment management, community education, online learning, and East San Jose educational partnership.
NATURE AND SCOPE
As a member of the Chancellor’s cabinet team, the Vice Chancellor of Educational Services and Planning acts as senior advisor to the Chancellor in matters pertaining to the support of district-wide functions such as institutional effectiveness, statewide student success mandates, curriculum compliance, community educational partnership, strategic planning and Board policies.
KEY DUTIES and RESPONSIBILITIES
1. Serve as the chief advisor to the Chancellor on strategic matters related to districtwide educational research and planning.
2. Provide overall leadership to educational services programs, research and strategic planning under the direction of the Chancellor, and in collaboration with College Presidents, Vice Presidents, college administrators, and the appropriate shared governance groups.
3. Oversee the development and implementation of educational and student services policies and participate in the formulation of organizational objectives, policies and strategies in accordance with the District’s mission.
4. Direct the development and implementation of the District Strategic Plan. Collaborate with the colleges in the development of the college Educational Master Plans and Student Success Plans.
5. Oversee the instructional program inventory; review and monitor the instructional and student support programs and common course list in collaboration with the college Vice Presidents.
6. Provide leadership to the district institutional research team and manage a repository and dashboard of institutional data; develop and distribute relevant facts and reports as necessary.
7. Direct timely and accurate preparation of records, reports, summaries and projections of data related to instructional and student services, funding, and the implementation of short- and long-range plans. Coordinate the completion of district reports for federal, state, and local agencies relative to student success and support.
8. Serve as a resource to the district for educational planning, research, outcomes assessment, program review, improvement, and accreditation.
9. Ensure action plans and program review processes for academic and student support programs are completed and evaluated in a thorough and timely manner and those results are integrated into strategic staffing, facilities, and budgetary planning processes of the District.
10. Utilize data to evaluate and recommend programs, standards, policies and procedures within the parameters of the state and federal laws to meet District goals for assigned educational programs and services.
11. Support the District’s strategic enrollment management efforts, including serving as a lead on the District’s enrollment management task force.
12. Provide leadership, coordination and support for districtwide educational partnership programs including K-12 school districts, other community college districts, public and private post-secondary institutions, and the East San Jose Educational Partnership.
13. Provide leadership support in the accreditation process. Support the colleges in coordination of ACCJC site visits to include coordinating dates, schedules, and logistical reports.
14. Recommend to the Chancellor and others as appropriate changes in the organization and operating policies and procedures that affect District educational services and planning.
15. Review legislation, legal mandated regulations, and guidelines that may affect student support and academic affairs of the District and advise the Chancellor and the Board of Trustees.
16. Confer and collaborate with vice presidents to support the process of developing and evaluating student learning outcomes for all academic and support services programs. Prepare reports and provide feedback to the Chancellor and the entire District community.
17. Select, assign, orient, train, supervise, counsel, discipline and evaluate the performance of direct subordinates; establish and monitor performance standards, priorities and expectations for assigned staff.
18. Perform other duties assigned or delegated by the Chancellor.
EMPLOYMENT STANDARDS
Knowledge of:
1. Educational curriculum development, enrollment management, strategic planning, research, and student services.
2. Title V and other federal, state and local laws and regulations pertaining to public higher education specifically to community colleges.
3. Research methodologies and applications.
4. The use of educational technology to further advance instructional programs and student services.
5. Principles and practices of administration, supervision and training.
6. District Policies and Procedures.
7. Budget preparation, control, funding and regulations regarding use of funds.
8. Interpersonal skills using tact, patience and courtesy.
Skills and Abilities to:
1. Communicate workforce development issues to the Trustees, leadership groups, the colleges, and the general community.
2. Understand the sensitivity to, and respect for the diverse academic, socio-economic, ethnic, cultural, disability, religious background, and sexual orientation of community college students and employees.
3. Communicate effectively both orally and in writing, including writing complex proposals and producing written material.
4. Establish and maintain cooperative and effective working relationships with students, faculty, staff, and business and industry representatives of diverse backgrounds.
5. Interpret, apply and explain rules, regulations, policies and procedures affecting community colleges.
6. Effectively lead the execution of complex technology plans and programs.
7. Work in an academic environment with understanding of the traditional processes related to shared governance, as well as valuing employee and student diversity.
8. Work with database, spreadsheet and research software.
EDUCATION AND EXPERIENCE
1. A Master’s degree in related field from an accredited college or university.
2. Five years of increasingly responsible leadership/administrative experience in an educational environment.
3. Significant experience in both instruction and student affairs by providing service to students directly
4. Progressively responsible administrative experience in areas such as policy development, implementation and interpretation of laws relating to curriculum, program development and institutional research.
5. Experience in institutional strategic planning demonstrated by engagement and collaboration.
1. A Master’s degree in related field from an accredited college or university.
2. Five years of increasingly responsible leadership/administrative experience in an educational environment.
3. Significant experience in both instruction and student affairs by providing service to students directly
4. Progressively responsible administrative experience in areas such as policy development, implementation and interpretation of laws relating to curriculum, program development and institutional research.
5. Experience in institutional strategic planning demonstrated by engagement and collaboration.
- Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
- Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.
Desirable Qualifications:
1. A doctorate degree from an accredited college or university.
2. Experience in using data to assess and evaluate programs to make data-driven decisions.
1. A doctorate degree from an accredited college or university.
2. Experience in using data to assess and evaluate programs to make data-driven decisions.
For positions that require a degree or coursework:
Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.
Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.
Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.
Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.
1. Typical office environment.
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
As of Fall 2022, with enrollment of approximately 14,400 students per semester, and an extremely diverse student population (Hispanic/Latino 48%, Black/African-American 4%, Asian/Pacific Islander 31%, American Indian/Native American 0.3%, White/Caucasian 9%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 30% Hispanic/Latino, 24% Asian/Pacific Islander, 9% Black/African American, 18% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
As of Fall 2022, with enrollment of approximately 14,400 students per semester, and an extremely diverse student population (Hispanic/Latino 48%, Black/African-American 4%, Asian/Pacific Islander 31%, American Indian/Native American 0.3%, White/Caucasian 9%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 30% Hispanic/Latino, 24% Asian/Pacific Islander, 9% Black/African American, 18% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
EQUAL OPPORTUNITY EMPLOYER STATEMENT:
San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
CONTACT:
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu
APPLICATION PROCEDURES:
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
1. A completed online San José-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.
OTHER APPLICANT INFORMATION:
1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:
Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/
Education Records Evaluation Services
Website: www.eres.com
International Education Research Foundation
Website: http://www.ierf.org/
San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
CONTACT:
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu
APPLICATION PROCEDURES:
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
1. A completed online San José-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.
OTHER APPLICANT INFORMATION:
1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:
Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/
Education Records Evaluation Services
Website: www.eres.com
International Education Research Foundation
Website: http://www.ierf.org/
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