Community College Careers | Administrative Assistant at University of Notre Dame in Notre Dame, Indiana, United States

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Administrative Assistant

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University of Notre Dame

Location: Notre Dame, Indiana
Category: Admin-Secretary and Administrative Assistants
Application Deadline:

Job Description

Job Title

Administrative Assistant

Job Description

The University of Notre Dame’s campus is one of the top three most beautiful campuses in the United States – join the team that helps make this possible! Our Utilities and Maintenance department is looking for your enthusiasm, sense of humor, and ability to get things done timely and accurately to enrich our culture and provide critical administrative support as our next Administrative Assistant.

What is the day-to-day like? Every day is different!

The Utilities and Maintenance department is responsible for the efficient operation, management and upkeep of all campus utilities as well as the repair and upkeep of all campus buildings. Responsible for a wide array of tasks, you will:

Work with both internal and external personnel and contractors
Serve as the first point of contact for visitors
Maintain various recordkeeping and reporting functions
Manage procurement ordering
Performs the administrative support for locates across campus
Receive & process materials
Perform overall office administration

If you have strong interpersonal, organizational, analytical and computer skills, we are looking for you! Our ever-growing diverse team of engineers, project managers, administrative and technical employees services over 11 million gross square feet of campus facilities and leads the University’s efforts to reduce its carbon emissions footprint by 65% by 2030. It’s a big job, and we’d love your help to keep us – and campus – running smoothly.

Does this role sound like a great fit for you? Don’t hesitate: Apply today!

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Minimum Qualifications

High school diploma or equivalent
Excellent working knowledge of computers and ability to utilize a variety of software applications
Ability to make recommendations for continuous improvement of current and future processes
Excellent interpersonal skills
Strong verbal and written communication skills
Exceptional organizational skills
Ability to work with confidential information
Ability to appropriately prioritize tasks and meet deadlines

Preferred Qualifications

These qualifications are not required! Having these additional qualifications may simply enhance the likelihood of being considered a top applicant: