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Administrative Support Assistant II, Performing Arts
Job Description
Class Description
The purpose of this class is to provide professional level administrative support services to assigned department or program.
Minimum Requirements
High school diploma/GED and five years related office experience or Associate’s Degree and
three years related office experience; knowledge and experience using Microsoft Office
applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 30 wpm. (Candidates with proof of current Microsoft Office
Expert Specialist Certification do not need to test.)
Class Specific Essential Duties
- Assist and provide information to students, faculty, administrators and the college community.
- Assist in planning meetings, special events, and with special projects.
- Serve as liaison between department or program and other offices or organizations.
- Research, analyze and process data into college systems.
- Maintain records and files.
- Answer, screen and direct telephone calls.
- Compile reports, documents, forms and correspondence.
- Create and track check requests, requisitions, work orders and other request forms.
- Process and manage all relevant course, program and/or personnel paperwork.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
Position Specific Essential Duties
- Provide administrative support to the Performing Arts Department encompassing Theatre, Dance, and Music across the Essex, Dundalk, and Catonsville campuses, as well as CCBC partner organizations: Cockpit in Court, Dundalk Community Theatre, and Children's Playhouse of Maryland.
- Provide budgetary and financial support by tracking expenses; processing transactions such as expense reports, reimbursements, and purchase orders; and working closely with the finance office to ensure proper tracking and reporting for internal departments and partner organizations.
- Work directly with department chairs and coordinators by assisting with scheduling, room reservation, budget creation and management, procurement of supplies and materials, event and licensing contracts, training work-study, part-time associates and other personnel.
- Serve as a liaison between human resources, payroll, and budget supervisor to facilitate the hiring process, onboarding, and other human resource functions such as time reporting, I-9, Family and Medical Leave Act (FMLA), and contracts.
- Responsible for event planning including sending invitations, scheduling, and submitting work requests to the plant operations department.
- Represents the department at regular internal college meetings, as well as fielding requests for information from outside vendors and potential renters.
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