Assistant, Executive
Job Description
JOB SUMMARY
Provide principal support in an office by carrying out office procedures independently.
Handle a variety of situations and problems with little or no supervision.
Maintain a high level of office decorum and is thoroughly familiar with established protocol.
ESSENTIAL FUNCTIONS
Establish priorities for supervisor’s assignments.
Ensure that office runs smoothly in absence of supervisor.
Handle highly confidential information, both written and verbal.
Keep travel and expense records for supervisor.
Type correspondence and other documents from notes, copies, and rough drafts.
Answer and screen telephone calls, handling multiple lines and relay messages.
Compose and follow up on supervisor’s correspondence and other paperwork.
Handle multiple budgets; place purchase orders and track them through to delivery.
Operate office equipment, track equipment problems and repairs of equipment, and follow through to ensure that proper action is taken.
Schedule and confirm appointments for supervisor.
Compile data on enrollment.
Coordinate arrangements for meetings, conferences, and travel.
Prepare payroll.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Provide principal support in an office by carrying out office procedures independently.
Handle a variety of situations and problems with little or no supervision.
Maintain a high level of office decorum and is thoroughly familiar with established protocol.
ESSENTIAL FUNCTIONS
Establish priorities for supervisor’s assignments.
Ensure that office runs smoothly in absence of supervisor.
Handle highly confidential information, both written and verbal.
Keep travel and expense records for supervisor.
Type correspondence and other documents from notes, copies, and rough drafts.
Answer and screen telephone calls, handling multiple lines and relay messages.
Compose and follow up on supervisor’s correspondence and other paperwork.
Handle multiple budgets; place purchase orders and track them through to delivery.
Operate office equipment, track equipment problems and repairs of equipment, and follow through to ensure that proper action is taken.
Schedule and confirm appointments for supervisor.
Compile data on enrollment.
Coordinate arrangements for meetings, conferences, and travel.
Prepare payroll.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
- Associate’s degree required
- 4 years directly related work experience may be considered in lieu of required degree
- 5 years experience progressive secretarial experience required
- Valid Texas Driver License
- MS Office Programs
- Information Management Systems
- Organizational & communication skills
- Serving customers
- Delivering high quality work
- Communicating effectively
- Using creative problem solving
- Prioritizing effectively
- Using technology effectively
- Being resourceful
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
- 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
- David Cross, Director EEO/Compliance, Title IX Coordinator
- Office of Institutional Equity
- PO Box 667517
- Houston, TX 77266
- 713.718.8271 or Institutional.Equity@hccs.edu
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
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